A
request for a copy of Public Records should be submitted on this form which has
been adopted by the Municipal Clerk as the Custodian of Records. Some records will be immediately available
during normal business hours. Some
records will require time to compile and to make the copies requested, but will
normally be available during normal business hours and within seven (7)
business days. If any document or copy
which has been requested is not a public record or cannot be provided within
the seven (7) business days, you will be provided with a response with that
information within the next seven (7) business days. Some records requested have specific fees or
other response times established by statute.
There is no fee involved in simply inspecting a document during normal
business hours. In general:
·
Immediate access is ordinarily available for budgets, bills, vouchers,
contracts, including collective negotiations agreements and individual
employment contracts, and public employee salary and overtime information. Minutes of public meetings will be generally
available immediately after the minutes have been approved.
·
Records which are not readily available or which will require a search
of records will be made available as son as possible and the applicant will be
provided with an interim report within seven [7] business days indicating the
time which will be required to provide the records.
·
Except as otherwise provided by law or regulation, the fee assessed for
the duplication of a printed record shall be: first page to tenth page, $0.75
per page; eleventh page to twentieth page, $0.50 per page; all pages over
twenty, $0.25 per page; for a police accident report there is an additional fee
when the request is not made in person of $5.00 for the first 3 pages and $1.00
for each additional page, as provided by N.J.S.A.
39:4-131.
·
Where a request is for a copy in a format other than a photocopy,
reasonable efforts will be made to provide the information in the format
requested. The cost will be based on the
costs of producing the format requested.
·
Where a legal determination must be made as to whether records are
“public records” as provided by law, the request will be reviewed by the
Municipal Attorney.
The term “public records” generally includes those records
determined to be public in accordance with N.J.S.A.
47:1A-1. The term does not include
employee personnel files, police investigation records, public assistance files
or other matters in which there is a right of privacy or confidentiality or
which is specifically exempted by law.
The Applicant hereby acknowledges receipt of a copy
of this form with the date on which the information is expected to be available
and the estimated cost. The applicant
hereby certifies that he or she has not been convicted of any indictable
offense under the laws of this State, any other state or the United States and
is not seeking government records containing personal information pertaining to
the victim or the victim’s family as provided by N.J.S.A. 47:1A-1 et seq.
This
form when signed by the municipal official shall constitute a receipt for any
deposit received.
The information
requested will be ready on
Deposit or Prepayment of Fees
